Project Coordinator/Materials Specialist

CAI (Cicatelli Associates Inc.) is seeking a highly motivated professional for the FULL-TIME position of PROJECT COORDINATOR/MATERIALS SPECIALIST. The Project Coordinator/Materials Specialist provides project-related administrative and coordination support services to the Project Director, project partners and other project staff, and coordinates the development and dissemination of print and web-based tools and resources to support organizational and workforce capacity building activities (CBA). This position is located in CAI’s NYC office.


  • Provide administrative and coordinating support to the Director, in the coordination of all aspects of CBA project deliverables for the Centers for Disease Control and Prevention CBA for High-Impact HIV Prevention (HIP) project whose goal is to improve adoption of HIP strategies in diverse clinical settings, and other projects as needed.
  • Facilitate all project-related training logistics and activities; coordinate and manage project activities internally with Project Director, and others as requested.
  • Coordinate and manage project-related meetings, venues, training arrangements.
  • Manage CBA Request Information System (CRIS), including the entering, tracking and monitoring of all CRIS data and information as well as communicating with all parties involved.
  • Provide coordination and design support for the development and dissemination of a set of print and web-based organizational and workforce capacity building resources and tools (e.g., info briefs, email blasts, toolkits, videos, guidance documents, implementation tools).
  • Assist in the production of training/meeting announcements, calendars, flyers, information briefs, videos, webinars, etc.
  • Responsible for the implementation of the projects communication and marketing strategy.
  • Work with the CBA Provider Network (CPN) to ensure all website resources are up to date.
  • Provide workshop/training registration services as needed.
  • Support project continuous quality improvement efforts, by collecting, and inputting performance data into monitoring database.
  • Implement procedures for working with consultants.
  • Draft correspondence for project-related activities as requested. Maintain all project-related correspondence.
  • Coordinate and process project-related mailings.
  • Assist in maintaining accurate and current records of all CBA activities.
  • Confirm travel arrangements for project-related staff.
  • Participate in Project, Division, and other meetings as necessary.
  • As necessary, provide general back-up assistance to other staff.
  • Perform other duties as necessary/assigned.


  • MPH preferred; BA/BS/BSW required.
  • Demonstrated experience in the production of print and web-based organizational and workforce capacity building resources.
  • Strong coordination, project management and organizational skills; ability to prioritize and multitask.
  • Excellent written/verbal communication and interpersonal skills.
  • Strong knowledge and experience in HIV/AIDS.
  • Strong computer skills and experience with MS Office Suite. Desire to work in a dynamic environment.
  • Bilingual (Spanish) preferred


CAI offers a competitive salary with excellent benefits and working conditions. In order to apply to this job please click here.

Cicatelli Associates Inc. / CAI is an Equal Opportunity Employer