Human Resources Associate

CAI, a training, technical assistance, and research-to-practice nonprofit organization, is seeking a highly motivated professional for the confidential position of Human Resources Associate, which will be based in CAI’s New York City office. The HR Associate will assist CAI’s Human Resources Director and Human Resources Manager with all aspects of the employment lifecycle of CAI’s 150+ multi-state, full-time and part-time employees and interns.

Major tasks and responsibilities (include, but are not limited to):

  • Assist HR Director, HR Manager, Project Directors and others in the creation of new or revised job descriptions
  • Provide direct assistance with the hiring process, including advertising open positions; reviewing resumes; coordinating, scheduling and, where appropriate, conducting interviews; and conducting reference checks
  • Provide assistance with the on-boarding process for new employees
  • Maintain up-to-date personnel information and files in Sharepoint  
  • Handle semi-monthly timesheet approvals for all staff 
  • Assist in the preparation of semi-monthly payroll in ADP in coordination with CAI Finance Dept staff 
  • Assist in administering employee benefits (health/dental/vision, long-term and short-term disability, life insurance, retirement/401(k) plan, commuter benefits, etc.)
  • Assist in completing and submitting various forms (such worker’s compensation claims, disability claims, unemployment claims, verification of employment, etc.) to external agencies
  • Assist in updating CAI’s Personnel Policies and Procedures Manual, organizational staffing and supervision chart, and various personnel lists
  • Assist in the coordination and implementation of the annual employee review process in conjunction with CAI’s HR Director and HR Manager  
  • Assist in the data entry of HR-related invoices
  • Support ongoing employee relations/questions
  • Assist with other human resources/personnel-related issues
  • Other duties as necessary or assigned

Minimum education, experience, and other required skills


  • Previous full-time HR administration experience 
  • Strong experience with online HR and other programs, software, and technologies, i.e. ADP, Sage/Intacct, Office 365 (Sharepoint, Zoom), Timeclock365, etc. 


  • SHRM certification 
  • Nonprofit experience  
  • Bi-lingual English/Spanish 
  • Familiarity and knowledge of multi-state and federal labor laws 

To perform this job successfully, the employee in this position should demonstrate the following:  discretion/confidentiality in handling sensitive matters, the ability to handle multiple competing priorities at once, strong written and verbal communication skills, attention to detail, providing service excellence to internal clients, and the ability to deal with situations and issues proactively. 

Other requirements

In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.) 


The salary range for this position is $60,000-$70,000. CAI offers a generous benefits package including: 

  • Medical, dental, and vision insurance 
  • Health, dependent care, and commuter flexible spending account (FSA)
  • Short- and long-term disability and life insurance 
  • Retirement savings account with employer contributions after the first year 
  • 24 days’ paid vacation, sick, and personal time in first year of work  
  • 11 paid holidays 

How to apply

Apply online now.  


CAI is an Equal Opportunity Employer