Project Coordinator, Trauma Informed Care Initiatives 

CAI, a training, technical assistance, and research-to-practice nonprofit organization, is seeking a highly motivated professional for the full-time position of Project Coordinator. The position is based in CAI’s NYC office and requires some travel to various parts of New Jersey and New York City.

This position will work with the New Jersey Trauma Informed Overdose to Action Initiatives as well as provide cross-cutting coordination and support to other projects in the trauma informed care portfolio.

Major tasks and responsibilities

  • Work closely with Project Director to coordinate all project activities and deliverables:
  • Assist Project Director with establishing and maintaining relationships with partner organizations
  • Maintain ongoing oversight of and communication with all project staff regarding all project activities including meetings, webinars, learning collaboratives, trainings, project deliverables, & timely data reporting
  • Coordinate, prepare, and manage project meetings and maintain accurate records of meeting minutes
  • Coordinate and manage all project training logistics & activities, including staff travel arrangements, supplies, supporting technical assistants with preparing educational materials, communications
  • Provide coordination and support in planning and delivery of in-person and web-based training and technical assistance meetings and events. This involves intensive training in Zoom producing and utilizing Learning Stream, our training management system, among other software.
  • Manage registrations and attendance records of all project trainings and events using registration system
  • Keep accurate and organized records of project activities using QuickBase, and generate data reports as needed
  • Work with project director, project staff, and finance department to organize and manage project expenses using Intacct
  • Work with technical assistants and Clinical Division team to prepare and manage continuing education applications and training attendee credit requests
  • Work with Project Director to coordinate project communication activities, including email announcements, paper materials, and being the contact for event and training related questions from attendees
  • Provide word processing, spreadsheet, presentation, and other computer-related support
  • Travel to New Jersey and New York City for project-related events, meetings, and trainings as needed
  • Perform other duties as assigned

Minimum education, experience, and other required skills

  • BA/BS/BSW or an equivalent combination of education and experience
  • Previous and successful program coordination and management, office administrative experience
  • Experience with Microsoft Office, Zoom (or other virtual meeting software), QuickBase (or other project management software), and Learning Stream (or other training management systems).
  • Must possess excellent verbal and written communication skills and the ability to professionally interact
  • with co-workers and the public-at-large
  • Detail oriented, highly organized and ability to multi-task and manage multiple projects and/or activities

Other requirements

In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.)


The salary range for this position is $58,500 – $65,000 CAI offers a generous benefits package including:

  • Medical, dental, and vision insurance
  • Health, dependent care, and commuter flexible spending accounts
  • Short- and long-term disability and life insurance
  • Retirement savings account with employer contributions after the first year
  • 24 days’ paid vacation, sick, and personal time in first year of work
  • 11 paid holidays

How to apply

Apply online now


CAI is an Equal Opportunity Employer