Project Manager, Primary Care Initiatives

CAI, a training, technical assistance, and research-to-practice nonprofit organization, is seeking a full-time Project Manager, Primary Care Initiatives, who will be responsible for providing all levels of project management to the organization’s primary care initiatives, a portfolio with a focus on providing training and technical assistance (TTA) to primary care provider agencies and their health care partners. This includes assisting the Portfolio Director with establishing and maintaining relationships with key provider agencies and their staff and partners. The preference is for this position to be based in CAI’s New York City office or any of CAI’s satellite offices (Albany, Buffalo, Atlanta, Denver, or Los Angeles), but we are open to remote candidates based elsewhere in the United States.

Major Tasks and Responsibilities (include, but are not limited to):

  • Assist Portfolio Director with establishing and maintaining relationships with client organizations as well as key partners, including community health centers, federally qualified health centers, academic medical centers, local health jurisdictions, national and regional trade and membership associations, and regional and local community-based organizations.
    • Respond to client needs in a timely and professional manner
    • Contribute to development of projects within portfolio by offering ideas and suggestions
  • Collaborate with Portfolio Director, CAI Senior Administrators, and resource staff from Matrix teams to achieve project objectives and manage changes in project direction
    • Be responsive to client needs on the systemic, cultural and/or care environment levels
    • Support adaptation of programmatic methodologies, implementation, and monitoring to meet individual client needs
    • Identify challenges and barriers to project delivery
  • Manage project activities by assisting Director to develop project scopes that ensure alignment with organization standards, client needs and funder expectations
    • Work individually and as part of teams to achieve project and organizational goals
    • Keep accurate and organized records of project activities including using QuickBase to generate data reports to track milestones and deliverables
    • Use data for planning and monitoring
    • Provide input to problem solve and develop solutions to problems
  • Provide support to Portfolio Director in developing and monitoring project budgets
    • Assist in monitoring contractors’ and consultants’ timeliness of completion of work and accuracy and appropriateness of expenditures
    • Use the budget dashboard to monitor project expenses using Intacct
  • Facilitate regular communication with clients, funders, and other internal and external stakeholders about the project
    • Foster and maintain ongoing communication and collaboration with all CAI staff working on primary care initiatives
    • Support dissemination of findings and programmatic details at conferences and meetings
    • Work with the communications department to support development of project-specific materials
  • Perform other duties, as assigned


  • Masters preferred; BA/BS/BSW required or, equivalent years of professional experience
  • Previous successful program management experience
  • Experience working in primary care settings, particularly FQHCs, preferred
  • Knowledge of Microsoft Office, QuickBase, and other project management-related software programs
  • Must possess excellent verbal and written communication skills and the ability to professionally interact
    with co-workers and the public-at-large
  • Detail oriented, highly organized and ability to manage multiple projects and/or activities

Working Conditions/Physical Requirements

This position requires working in an office and 50-75% travel, both locally and out-of-state (as public health conditions permit). It requires bending, reaching, stooping, lifting, and moving and set-up of training materials and resources. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

Other Requirements

In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.)


The salary range for this position is $65,000 – $75,000. CAI offers a generous benefits package including:

  • Medical, dental, and vision insurance
  • Health, dependent care, and commuter flexible spending accounts
  • Short- and long-term disability and life insurance
  • Retirement savings account with employer contributions after the first year
  • 29 days’ paid vacation, sick, and personal time in first year of work
  • 11 paid holidays

How to apply

Apply online now


CAI is an Equal Opportunity Employer