General statement of responsibilities
The Contracts Manager functions and performs in a highly professional, confidential, and knowledgeable manner in CAI’s Finance Department. For selected CAI projects, they are responsible for: providing contracts and grants management activities and maintaining internal communications with the CFO and other members of the Finance Department.
Major tasks and responsibilities (include, but are not limited to)
- Communicate all relevant activities to CAI’s CFO and as necessary, other members of the CAI Finance Department (i.e., Senior Vice-President/Director of Finance, Contracts Manager, Accounts Payable Manager, etc.)
- Maintain thorough and accurate records and files; provide internal and external correspondence as requested by the CFO.
- Provide grants and contracts management.
- Maintenance and analysis of contracts documentation.
- Grants and project accounting analysis.
- Reconciliations of project expenses to budget.
- Vouchering of expenses for various government grants/contracts.
- Assist in the creation of project budgets and budget modifications in collaboration and communication with Project Directors and Managers.
- Communicate with funders as directed and authorized.
- Open and maintain “projects” in Intacct (CAI’s accounting system)
- Ensure all bank transactions are properly documented, tracked, and reported, and reconciled monthly.
- Record daily accounts receivable deposits into Sage Intacct.
- Prepare all required documentation for the funder audit.
- Assist with the organization’s annual audit
- Monitor sub-recipient/Contractor funds and, if necessary, conduct an audit.
- As necessary or requested, develop, and utilize complex spreadsheets (i.e., Excel) for accurate tracking and reporting.
- Other duties as necessary/assigned.
Minimum education, experience, and other required skills
- Bachelor’s degree in accounting or finance.
- Strong understanding of non-profit organization fiscal management and policies.
- Must be able to establish and maintain fiscal procedures and processes and effectively communicate to finance and other staff.
- Must have sound accounting training and knowledge.
- Knowledge of bank reconciliations process.
- Three to five years of for-profit and/or non-profit financial management experience, preferably in grant accounting.
- Knowledge of fund accounting and spreadsheets/financial tracking and reporting.
- Knowledge of various computerized software accounting systems (Intacct) preferred.
- Advanced Excel Skills (Strongly Preferred)
- Advanced computer skills in a Microsoft Windows environment. Must include proficiency in Excel and excellent database management and record-keeping skills and experiences.
- Ability to work with a minimum of supervision.
- Ability to work well under pressure and to work within short deadlines.
- Evidence of the practice of a high level of confidentiality.
- Excellent organizational and multitasking skills, with a strong work ethic and emphasis on attention to details.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
- Excellent interpersonal and communications skills.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Contracts Manager’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Contracts Manager’s job.
While performing the Contracts Manager’s responsibilities, the employee is required to talk and hear. This position requires the employee to be on-site at a CAI office. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision.
This job description is intended to convey information essential to understanding the scope of the Contracts Manager’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.
In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.)
The salary range for this position is $75,000- $90,000. CAI offers a generous benefits package including:
- Medical, dental and vision insurance
- Employee Assistance Program (EAP)
- Flexible spending Account (FSA)
- Dependent Care Account (DCA)
- Transit Reimbursement Account
- Life Insurance – company sponsored up to $50,000
- Long term disability (LTD)
- Short term disability (STD)
- 401K retirement plan after three (3) months of employment
- 401K company match of up to 3% of salary after the completion of one (1) year of service
- Semi-monthly payroll, the 15th and last day of each month
- Flexible and Hybrid work schedules
- Vacation and Leave benefits:
- 11 Holidays per year
- 2 Personal days year
- 12 Sick days per year
- 10-15 Vacation days per year increasing after 4 years of service
- 1 Cancer Screening Day per year
- Bereavement Leave
- Jury Duty Leave
How to apply
CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.