Finance and Human Resources Associate
General statement of responsibilities
The Finance and Human Resources Associate, a full-time, exempt position, functions and performs in a highly professional, confidential, and knowledgeable manner.
Major tasks and responsibilities (include, but are not limited to)
- Successfully manage and process all bank transactions, including daily balance updates, tracking, and reporting as requested.
- Check issuance at the direction and authorization of the Controller.
- Assist the AP Manager with analyzing invoices for accuracy.
- Provide backup assistance for bimonthly payroll processing via the third-party contracted company (ADP)
- Issuance of yearly 1099s
- Provide petty cash to employees as instructed.
- Process vendor, employee, and consultant payments
- Ensure all credits due to the company are properly documented.
- Develop and utilize spreadsheets for accurate expense tracking, reporting, and vouchering.
Human Resources responsibilities:
- Semi-monthly timesheet approvals for all staff.
- Reconciliation of staff time off in ADP and Sage Intacct.
- Train employees on different processes and systems (ADP, Timeclock365, Sage Intacct)
- Support new employee onboarding or offboarding of NYC-based employees, liaising with IT and facilities. This includes meeting new employees physically in the NYC office on their start date as well as departing staff on their last day.
- Post job announcements
- Complete candidate or employee documents (such as related to reference checks and employment verification letters)
- As directed, initiate new state income, unemployment, or other related tax registration, and set up in ADP, as necessary to process payroll for CAI staff.
- Manage and communicate all activities to appropriate Finance and Human Resources staff.
- Manage and complete all projects as assigned.
- Maintain immaculate records and files.
- Other duties as necessary/assigned.
Minimum education, experience, and other required skills
- Bachelor’s degree in Accounting, Business, or Finance.
- Minimum 3-5 years of high-volume bookkeeping/accounting experience preferred.
- Knowledge of fund accounting and spreadsheets/financial tracking and reporting.
- Knowledge of various computerized software payroll and accounting systems (ADP for Payroll; Sage Intacct for software accounting system) preferred.
- Excellent interpersonal and communications skills.
- Advanced Excel Skills (Strongly Preferred)
- Strong understanding of non-profit organization fiscal management and policies – Must be able to establish and maintain fiscal and payroll operating procedures and policies.
- Must be able to establish and maintain fiscal and payroll operating procedures and processes and effectively communicate to finance and other staff.
- Must have sound accounting training and knowledge.
- Advanced computer skills in a Microsoft Windows environment. Must include proficiency in Excel and excellent database management and record-keeping skills and experiences.
- Able to work with a minimum of supervision.
- Ability to work well under pressure and to work within short deadlines.
- Evidence of the practice of a high level of confidentiality.
- Excellent organizational and multitasking skills, with a strong work ethic and emphasis on attention to detail.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Finance and Human Resources Associate’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Finance and Human Resources Associate’s job.
While performing the Human Resource Associate’s responsibilities, the employee is required to talk and hear. This position requires the employee to be on-site at a CAI office. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision.
This job description is intended to convey information essential to understanding the scope of the Finance and Human Resources Associate’s position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.
In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.)
The salary range for this position is $60,000- $70,000. CAI offers a generous benefits package including:
- Medical, dental and vision insurance
- Employee Assistance Program (EAP)
- Flexible spending Account (FSA)
- Dependent Care Account (DCA)
- Transit Reimbursement Account
- Life Insurance – company sponsored up to $50,000
- Long term disability (LTD)
- Short term disability (STD)
- 401K retirement plan after three (3) months of employment
- 401K company match of up to 3% of salary after the completion of one (1) year of service
- Semi-monthly payroll, the 15th and last day of each month
- Flexible and Hybrid work schedules
- Vacation and Leave benefits:
- 11 Holidays per year
- 2 Personal days year
- 12 Sick days per year
- 10-15 Vacation days per year increasing after 4 years of service
- 1 Cancer Screening Day per year
- Bereavement Leave
- Jury Duty Leave
How to apply
CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.