Project Coordinator for Community Education Projects
General statement of responsibilities
The Project Coordinator for Community Education Projects works under the direction of the Project Director and with communications, research/evaluation, curriculum, and IT staff to coordinate activities for a portfolio of projects related to reproductive health, maternal and child health, adolescent health, and sexual violence prevention. The Project Coordinator provides project-related administrative and programmatic support services to the Project Director and other project staff for the efficient operation of the project/s.
Major tasks and responsibilities (include, but are not limited to)
- Manage day-to-day activities associated with planning, implementation, evaluation, and continuous improvement of project activities.
- Coordinate and support project teams in planning and delivery of in-person and web-based training and technical assistance, meetings, and events (e.g. virtual – instructor-led training, face-to-face classroom training, webinars, learning collaboratives, presentations, and conference exhibits). This includes covering all the technical elements of the training to ensure it runs smoothly, allowing the facilitator to deliver the session objectives and guide the learners through the session content.
- Assist with developing and refining content for project resources, including reports, presentation slides, Vyond videos, and training materials.
- Support the development of evaluation tools, including needs assessments, surveys, and focus group discussion guides.
- Upload, gather, and disseminate to the project team data from different sources to help inform progress in the achievement of project deliverables.
- Facilitate the process for hiring consultants, including the development of contract agreements and ensuring that completed paperwork is provided to finance and human resources staff.
- Work with the project director, project staff, and finance department to organize and manage project expenses using Intacct, including reconciling expenses on a monthly basis.
- Perform other duties as assigned.
Minimum education, experience, and other required skills
- High school diploma and/or equivalent related work experience.
- Previous office administrative experience.
- Ability to handle multiple competing priorities at once.
- Strong written and verbal communication skills.
- Attention to detail.
- Provide service excellence to internal and external clients.
- Ability to deal with situations and issues proactively, following up to ensure high-quality products, and working collaboratively with others to achieve organizational goals.
- Bachelor’s degree preferred.
- Knowledge of Microsoft Office, Zoom or other virtual meeting software, QuickBase, or other project management software.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Project Coordinator for Community Education Projects’ job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Project Coordinator for Community Education Projects’ job.
While performing the Project Coordinator for Community Education Projects’ responsibilities, the employee is required to talk and hear. This position requires the employee to be on-site at a CAI office. The employee is often required to sit and work at a desk for prolonged periods of time and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. Must be able to lift up to 15 pounds at times. Vision abilities required by this job include close vision.
This job description is intended to convey information essential to understanding the scope of the Project Coordinator for Community Education Projects’ position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities, and activities may change at any time with or without notice.
In keeping with CAI’s “safety first” approach during the COVID-19 epidemic, to ensure the health of our employees and the public whom we interact with, we are requiring all CAI employees to be fully vaccinated against COVID-19. New hires must show proof of at least one vaccine shot prior to their first day of work. (If someone is unable to obtain a vaccine due to a medical/disability or religious reason, they may contact CAI’s HR department; contact information will be provided as part of the interview process.)
The salary range for this position is $60,000- $65,000. CAI offers a generous benefits package including:
- Medical, dental and vision insurance
- Employee Assistance Program (EAP)
- Flexible spending Account (FSA)
- Dependent Care Account (DCA)
- Transit Reimbursement Account
- Life Insurance – company sponsored up to $50,000
- Long term disability (LTD)
- Short term disability (STD)
- 401K retirement plan after three (3) months of employment
- 401K company match of up to 3% of salary after the completion of one (1) year of service
- Semi-monthly payroll, the 15th and last day of each month
- Flexible and Hybrid work schedules
- Vacation and Leave benefits:
- 11 Holidays per year
- 2 Personal days year
- 12 Sick days per year
- 10-15 Vacation days per year increasing after 4 years of service
- 1 Cancer Screening Day per year
- Bereavement Leave
- Jury Duty Leave
How to apply
CAI is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.